System Manager:

System manager features include:

• On-line help.
• Future dated processing.
• Error logging.
• On-line operation.
• User security.
• Enhanced user interface
          A pull-down menu system.
          Fast-track facility.
          Easy access to other parts of the system.
          User definable passwords.
          On-screen calculator.
          Park and lock facility.

Unlimited amount of notes on masterfiles.

• Flexible reporting.
• Task processing.
• Caters for sales tax/GST.
• Year 2000 Compliant.

Often considered the key module in any integrated accounting system, the general ledger combines financial details from all the subsidiary ledgers and keeps track of how well your business is performing.

General ledger features include:

• Flexible chart of accounts branch, department, account number and sub-account number.
• Ability to copy the chart of accounts from one area to another.
• Full budgeting facilities up to 99 budgets per account.
• Full on-screen enquiry.
• Individual accounts may be brought forward or open item.
• Inwards and outwards cash facility.
• Standing journals and accruals/reversals.
• Easy consolidation of branches and departments on reports.
• Powerful, flexible report writer.
• Up to three financial years may be open simultaneously this year, last year and next year.

General ledger advanced features include:

• Full multi-company accounting.
• User defined account code structure.
• Quantity accounts.
• Extensive security.
• Allocation accounts.
• Free format report writer.

The cashbook module enables you to efficiently manage your cash flow and bank accounts no natter where they are held. What’s more, its ability to set up budgets will assist your organisation in planning cash flow projections as well as comparing historical performance.

Cashbook features include:

• Multiple bank accounts.
• Full on-screen enquiry showing up-to-minute bank balance.
• Up to 99 analysis groups for cashflow reporting.
• Unlimited number of subgroup analysis codes.
• Inwards-outwards cash transactions may be entered.
• Standing transactions may be entered and updated as required.
• Cheques may be held or cancelled.
• Dishonoured deposits catered for.
• Integrates to bank interface for electronic reconciliation of bank accounts.

The accounts receivable module does more than just record your income. With its powerful flexibility it provides the facility to fully automate your debtors and sales reporting functions. Rapid access to detailed, essential information enables you to make fast, but informed, business management decisions.

Accounts receivable features include: 

• Debtors and sales reporting.
• Customer location by name or number, even during data entry.
• Customer tracking on an open item or balance forward basis.
• Full on-screen enquiry including customer profile display.
• GST (or VAT) and sales tax fully catered for.
• Up to 200 lines of text available for any line of any invoice.
• Manual invoice entry/optional printing.
• Invoice and statement discounts.
• Foreign currency transactions (optionally) calculated, tracked and reported.
• Powerful user-defined sales analysis.
• Flexible customer and invoice terms.
• Up to 999 delivery addresses per customer.

By automatically processing functions such as back orders, forward orders, packing slips and customer invoicing, order entry ensures business is not lost through careless documentation.

Stock is automatically allocated to orders as they are entered so that stock levels and ordering requirements are controlled more effectively and you maintain the quality of your customer service at all times.

Order entry features include:

• Full back order and forward order facilities.
• Pro forma invoices can be generated.
• Several ordered can be combined onto one invoice.
• On-line update to accounts receivable and inventory.
• Integrated to special pricing, catering for almost any pricing structure.
• Enquiry facility for viewing purchase orders at time of entering orders.
• Up to 999 delivery addresses per customer.
• Multiple deliveries per order.
• Run and drop number sequencing.
• Miscellaneous charges can be entered.
• Up to 200 lines of text may be entered against each line of order.
• Tracks cancelled orders.
• Stock selection from multiple warehouses.
• Invoice and order recosting.
• Quotations.
• Order confirmation.

Costs can be accurately recorded for profit and valuation reporting and you can control all stock movements from the point of order from a supplier through warehouse distribution to the ultimate sale or issue.

Inventory features include: 

• Single and multi warehouse stock control.
• Full on-screen enquiry.
• Stock categories and groups for sales analysis reporting.
• Six selling prices.
• Four costing methods; standard, last, average and FIFO.
• Barcodes and PLUs may be maintained.
• Automatic volume/unit conversion.
• Unlimited number of suppliers may be entered against each part number.
• Costs and quantities to four decimal places.
• Serial or lot number tracking (optional).
• Warranty tracking (optional).
• Automatic stock re-ordering.
• Bulk price update facilities.
• Stock movement tracking for up to 12 months.

Bill of materials provides comprehensive information on what materials are required to manufacture or assemble finished goods – and what the overall cost will be. If no stock is on hand for any component, the earliest delivery date of manufacture will be calculated taking into account the lead time required to order and receive that component.

Bill of materials features include: 

• 20 levels of bill.
• Fixed or variable costs per bill.
• ‘What-if’ facility for potential cost increase analysis.
• Quantity and percentage bills handled.
• Component substitution enables obsolete items to be replaced.
• Back orders from order entry may be transferred to initiate a production order.
• Integrated on-line with inventory.
• Factory orders may be entered and tracked.

Accounts payable features include: 

• Open item and balance forward suppliers catered for.
• Full on-screen enquiry.
• Optional automatic purging of temporary accounts.
• GST, withholding tax and prescribed payments fully catered for.
• Disputed invoices may be easily held.
• Manual cheque entry.
• Direct integration with banks (via the Bank Interface module).
• Powerful user-defined purchase analysis.
• Automatic payment selection.
• Multiple purchase orders per supplier invoice.
• Flexible payment terms per supplier and invoice.
• Prompt payment discounts automatically calculated.

Priced quoted at the time of ordering can be compared with the eventual invoice and quantities received can be checked against the original order.

Purchase order features include: 

• On-line update to inventory.
• Full on-screen enquiry.
• Automatic purchase requisitions.
• Caters for parts shipments.
• Multiple purchases per supplier invoice.
• Full landed cost facility.
• Integrates fully to accounts payable.

By letting you look at "what-if" scenarios, the depreciation forecasting facility also allows you to monitor (and take advantage of) changing conditions such as government depreciation schedules.

Fixed assets features include: 

• Both accounting and tax depreciation figures are maintained.
• Straight line or diminishing value calculation methods.
• Depreciation forecasting facility.
• Groupings of assets into major and minor groups.
• Assets may be tracked in bulk.
• Caters for transfer between branches and departments.
• Caters for serial number and location by asset.
• Asset subcodes for sub-components.
• Depreciation can be calculated as often as required.
• Caters for revaluations, disposals, capital gains etc.

Payroll features include:

• Up to five pay rates per employee.
• Manual or adjustment pays may be processed.
• Flexible holiday, sick and long service pay registers.
• Multiple payrolls per company.
• User defined allowance and deduction codes.
• Standing pay information may be defined for each employee.
• Rostered days off or days off in lieu catered for.
• Annual leave loading.
• Productivity reports by department.
• Review date for each employee.
• Multiple superannuation funds with contributions by both employee and employer.
• Integrated to bank interface for easy payment of wages.

Cost management allows all costs incurred against a project to be accumulated and periodically invoiced. The status of any project can be reported at any stage and the costs and revenue to date analysed.

Cost management features include:

• Multiple branches and departments for cost centre analysis.
• Sub-jobs may be entered to control specific functions within a project.
• Costs and revenues may be summarised by user definable analysis codes.
• Automatic posting of overhead costs.
• Original estimates and subsequent escalations may be entered.
• Chargeable and unchargeable variations may be entered.
• Automatic invoicing based on costs to date.
• ‘Cost plus’ type jobs catered for.
• Standing job invoices for regular progress claims.
• Standing job adjustments for regular costs accruing against jobs.

Point of Sale:

Point of sale features include:

• Full integration to back office systems.
• Ideal for on-line or remote sites.
• Caters for cash sales or charge trade accounts.
• User-definable payment methods.
• Full support for barcode systems.
• Cash drawer supported.
• Powerful sales and profit analysis.
• Full user security.
• Allows sales to be suspended and recalled later.
• Integration with special pricing.
• Full flexible discounts or pricing promotions.

A direct link to your bank’s information system, Bank Interface provides the latest update on your bank balance. Bank interface helps you to improve your cash management and virtually eliminate the time spent reconciling cashbook. It will also help you to develop better relationships with your suppliers and simplify the process of paying wages and salaries.

Bank interface features include:

• Wide range of banks supported.
• Automated bank reconciliation.
• Know your exact cash position at any time.
• Direct credit payroll payments.
• Direct credit supplier payments.

Fast and accurate circulation of information lies at the very core of business success. Any company today, which is unable to source the relevant facts when they are required, has immediately lost its competitive edge.

With the data transfer module you can line remote CBA 2000 sites, remote data capture devices (such as cash registers or portable data entry units) or even other computer systems.

A utility system, it enables you to transfer financial data and master file information from one system to another and back again (special conditions apply).

Date transfer features include:

• Ideal for integration with external systems or remote branches.
• Import or export via standard text files.
• Master files and transaction files may be transferred.

Getting your message across is easy with the forms manager. It is designed to let you present and define your stationery, including invoices, statements, payroll and packing slips, exactly as you wish.

Forms manager features include:

• Customises and standard CBA forms.
• Add your own text or special messages.
• Use your existing stationery.

The foreign currency module provides full foreign currency handling throughout the system or just in the modules where you require it.

Foreign currency features include:

• May be implemented only in modules required.
• Unlimited number of currencies.
• Rates may be updated as often as required.
• Divisor or multiplier rates catered for.
• Unrealised/realised gains and losses tracked automatically.
• Up to eight decimal places for exchange rates.

Special pricing features include:

• Percentage or dollar value discounts.
• Six levels of quantity breaks.
• Six levels of special prices or discounts.
• Special pricing may apply for a specified date range only.

Periodic billing allows standing charged to be defined and actioned from within accounts receivable, accounts payable, cost management, and order entry modules. Standing transactions, defined with a starting date and frequency, are automatically created and posted based on these details.

Periodic billing features include:

• Standing invoices and orders may be entered once and posted automatically.
• Integrates with accounts payable.
• Integrates with accounts receivable.
• Integrates with order entry.
• Integrates with cost management.

With this module individual inventory items can be tracked by serial number or lot number. This may be implemented only for those items that require it, allowing for a flexible tracking system with up to 15 numeric or 20 alpha serial/lot numbers.

Serial lot tracking features include:

• Serial or lot number tracking by individual product code.
• Warranty tracking.
• Expiry dates for perishable items.
• Full on-screen enquiry by serial number/product code.
• Integrates with most other modules.

The paper-based business environment is rapidly becoming a thing of the past, and nowhere is this more evident than with retail giants like Coles/Myer.

The days of dealing with suppliers who don't have compatible systems for electronic data exchange are gone. It's quite simple - if you wish to secure a major retailers as a long term trading partner, but don't have electronic document exchange (EDI) capability, then you can forget a second look - you won't even make it to first base.

But you don't have to be a giant to deal with one. A good product at the right price, coupled with EDI capability will drastically increase your chances of securing a major retailer as a trading partner. But the best news is that becoming EDI capable is much simpler than you think.

EDI allows for the paperless exchange of documents between you and your major retail trading partner. As electronic orders are received, they are validated by CBA. ScanPack controls the distribution process and send the Advanced Shipment Notice (ASN). This in turn automatically creates a CBA invoice. The invoice does not get sent because payment is made once the ASN is confirmed.

The EDI module was developed in direct response to client demands for a product which would be affordable and easily integrated with their existing system.

The EDI package brings many benefits to both EDI and non-EDI users.

EDI users can say goodbye to such things as manual order entry, printing and confirmation of packing slips and invoices, with payment of the goods made by the supplier once they confirm the Advance Shipment Notice (ASN). Users will particularly appreciate the facility to automatically bring new inventory lines back into ScanPack.

For non-EDI CBA users, the introduction of warehouse bar-coding capability will enhance operations from start to finish.